J.Rettenmaier USA LP

JRS USA is a leader in the manufacture and production of insoluble fibers used in the food, pet food, home and personal care, chemical, technical, industrial industries and many more. As a global manufacturer and essential business, we are always looking to add talented and dedicated professionals to our teams across the United States.

Office Coordinator

Schoolcraft, MI.

Job Responsibilities
  • Provide office administrative support.
  • Respond to questions in a timely manner while providing excellent customer service.
  • Create and support positive team morale and environment.

Duties

Human Resources

  • Provide suggestions for the Digital Signage communication board.
  • Assist in scheduling and communicating employee engagement events.
  • Audit on various reports as requested by HR Manager.
  • Manage HR mailbox and distribute information timely.
  • Display and monitor hard copy communications on employee bulletin boards
  • Manager employee posters requirements in all plants.
  • Manage annual holiday cards, calendar orders, etc.
  • Assist with flu clinic as needed.

HR Administrative Duties

  • Welcome all visitors and callers in a friendly and professional manner.
  • Monitor the gate and operate the intercom and gate.
  • Announce visitor to the employee they request to meet with and direct them to their destination.
  • Answer, screen and transfer inbound telephone calls.
  • Mail - Open, sort, date-stamp and distribute incoming mail and faxes each day.
  • Sort checks received, total those payable to company, enter in cash receipts log and verify totals match.
  • Pick-up and distribute internal mail from/to various onsite buildings twice daily, and conduct mail runs to the post office as needed.
  • Maintain postage machine, apply postage to all outgoing mail, and prepare outgoing mail.
  • Maintain reception area, conference rooms and kitchen (including refrigerator, dishwasher, coffee machine) daily.
  • Coordinate on or offsite-meeting arrangements for Management as requested.
  • Maintain conference room supplies, make copies, arrange catering, make restaurant reservations, etc.
  • Coordinate office events (i.e. potlucks), order employee flowers or sympathy cards, send employee birthday cards and organize other employee items as needed.
  • Manage, order, verify and distribute office supplies, such as copier paper, printer cartridges, coffee, beverages and snacks for conference room and kitchen supplies; Recycle toner.
  • Report building repair issues to maintenance staff and coordinate with office and carpet cleaning vendors.
  • Maintain, update and distribute company telephone directory.
  • Manage vendors to include window cleaning, carpet cleaning, shred company’s etc.
  • Schedule company vehicles to be detailed periodically.
  • Travel scheduling to include plane, hotel and car reservations.
  • Manage the use of the company car(s) - Maintain driver’s license copies and verification log, reservation calendar and provide keys.
  • Update name placards in admin office and nameplates in production area.
  • Manage physical mailbox labeling.
  • Periodic filing as request by HR Manager.
  • Ensure key cards are accurate assigned and unassigned as needed.

Other Duties

  • Temporary employee invoices – Print and maintain list, validate that timesheets match what was billed, follow up on invoices as needed and provide accurate data to Account Payable, filing data upon payment..
  • Vendor set up and direct deposit - Enter new vendor information into SAP and maintain changes
  • Maintain consistent attendance, punctuality, personal appearance and adherence to all policies and procedures.
  • Meet employees and management team while representing the JRS HR Team in a professional manner.
  • HR projects and other duties as assigned.

Minimum Job Requirements, Skills and Qualifications
  • 2 years of customer service or service industry experience preferred.
  • Must have basic skills with MS Office; Outlook, Excel and Word Ability to multi-task and perform in a fast-paced environment and maintain composure in demanding situations.
  • Able to effectively and professionally communicate in person and on the telephone.
  • Must be able to work independently and with initiative within the assigned area of responsibility.
  • Must have excellent organizational skills and orientation to detail.
  • Strong time management skills and flexibility to adjust schedule if needed are essential.
  • Employee must be able to cope effectively with multiple demands.

Certifications/Licenses
  • Valid Michigan driver’s license preferred

Interactions and Tools/Equipment Utilized in the Job
  • Interact with all departments within JRS USA.
Physical Requirements
  • Job requires sitting, typing and viewing computer screens for long periods of time.
  • Function necessitates occasional walking to various locations in the facility.
  • Ability to lift up to 20 lbs.
Other Information
  • Medical, Vision, Rx - $250 single, $500 family deductible.
  • Dental - premium free for employee and family.
  • Employer paid STD & Life insurance for employee and family.
  • 401k Benefits + company match.
  • In-2-Win Performance Bonus Program.
  • Generous shift differential.
  • Safety shoe reimbursement.
  • Opportunity for advancement.
  • Vacation available day 1, sick pay day 31.
  • 12 paid holidays.

Interested?

If you are interested in this position, please email your resume and employment application to hrjrsscm and click the behavioral assessment questionnaire link to complete our Predictive index online.

J. Rettenmaier USA LP
16369 US 131 Highway
Schoolcraft, MI 49087
Phone: (269) 679-2340
Email: hr@jrsusa.com

Disclaimer
This Job Description is a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks and duties of the jobholder might differ from those outlined in the Job Description. Other duties, as assigned, might be part of the job. Employee’s position, job function, standard work hours, location and reporting relationship may be changed at Employer’s discretion. This Job Description is not a guarantee of continued employment.

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